Information Governance Frequently Asked Questions
What is information governance?
Information governance is the way in which information is used and managed.
Why is information governance important?
Through the use of information governance software, businesses can limit the risks involved in the management of data and ensure compliance. With the dramatic increase in new corporate rules, industry regulation, and stricter legislation regarding how organizations conduct business, Information Governance has become indispensable — especially for law firms, corporate legal departments, education sector, and government agencies.
What are some of the risks companies might face without implementing an information governance solution?
In this digital age, businesses struggle with two things when it comes to information: having too much data, and how to govern all that data. The amount of data increases every year, and the associated risks grow. Large amounts of information increase cost of storage, raise the costs and risks of discovery and regulatory non-compliance, negatively impact employee productivity, and raise the prospect of IP theft. Without an information governance solution, businesses struggle to manage their Information Management, eDiscovery, Regulatory Compliance, Security and Privacy, Storage Management and Productivity.
File Lifestyle Tracking Frequently Asked Questions
What is FiT?
FiT is an industry-leading information governance software suite that enables complete lifecycle management from document creation to declaration through final disposition. It serves forward-thinking organizations in the legal, corporate, and government markets. It provides a set of unique features not available in other information governance suites.
Who was FiT developed by? Why was FiT developed?
FiT was developed by a practitioner for practitioners. James Higdon, Co-Founder and Senior Vice President of Information Solutions at FiT’s parent company, VDS, developed FiT as he truly understands the importance of creating a smaller physical footprint and a more fluid office experience. James is a believer and advocate in mapping out paper “less” design solutions and following the journey to execution.
What are FiT’s competitive advantages?
FiT provides you with: Unparalleled Retention and Disposition Mobile access Powerful reporting Seamless integration Electronic job submission Easy IOS/based asset tracking
How does FiT reduce risks for an organization?
FiT provides automated retention and disposition of documents so you know what you have, where they are, and when you can dispose of them. FiT allows organizations to comply with different regulatory requirements such as GDPR and HIPPA, reducing legal risks and improving governance. With high security encryption and access control, sensitive data is protected on- and off-site. FiT limits the damage someone can do to a file and minimizes risks.
What type of organizations benefit from implementing and using FiT?
Both public- and private-sector organizations need a way to ensure their information governance functions support business strategies and objectives. A formal Information governance program should be on the radar of any organization in any industry that needs to comply with regulations related to financial, legal, and technological accountability.
How much time does FiT really save for an organization’s employees?
Fifty-four percent of U.S. office professionals report wasting time searching for much-needed files in cluttered online filing systems (Source: TechRepublic). Instead of wasting time waiting for approvals and signatures, FiT automates requests so you know what can be kept and what can be destroyed. Automated workflows contribute to major efficiency improvements while reducing excessive turnaround time.
How does FiT reduce cost?
FiT frees users from having to worry about when files need to be disposed, significantly reducing administrative costs. Automated workflows can create major efficiency improvements while reducing excessive turnaround time and reducing costs of storage space required. FiT’s automated retention and disposition workflow is used to actively manage storage, cutting costs with less storage space required.
Does FiT work with leading document and information management systems like Microsoft SharePoint, iManage, and NetDocuments?
Yes! FiT works with all major systems and vendors.
Does FiT allow migration from legacy systems?
Yes. Our team of experts has extensive experience in data mining, data migration and working with clients to clean up legacy data before migrating to FiT. We have project managers comfortable dialoguing and guiding clients down a path to help them make the best decisions, so they get the most out of the new system.
How is FiT hosted?
FiT can be hosted either in the cloud or on-site. Hosting FiT in the cloud is our recommendation. This ensures industry standard security compliance, streamlined deployment, storage mobility, cost savings and many other advantages. We understand each client has their own needs. When desired, our deployment team will assist with on-premises installation.
Is FiT easy to deploy and manage? How?
Compared to competitive software of this nature, yes. Since FiT is entirely web-based it’s highly configurable and easy to deploy. We are able to deploy the same code everywhere, delivered the same way.
Do you provide training for FiT?
Yes. User guides are available through our support portal. Our deployment team provides fundamental training on system settings and modules. Training sessions are typically 4 to 5 hours, but, if needed, we can accommodate up to 8 hours. Additional training is available by contacting us.